JobAdder is coming to GettingDocs
Chase candidates for their documents when they reach the right status, pipeline stage or placement, and have every file land on their JobAdder record. Leave your details and we’ll tell you when it opens.
Before you start in Brighton, could you reply with a photo or scan of your passport and your DBS certificate?
Thanks, Amy · Northside Recruitment
How JobAdder will connect
Sign in with JobAdder
Connect from GettingDocs and approve access in JobAdder.
Nothing to set up in JobAdder
GettingDocs registers the web hooks it needs when you connect, so status changes reach it straight away.
Choose who gets chased
Pick by candidate status, or by a job and its pipeline stage, such as “Offer”.
Switch the rule on
Preview who it would chase, then switch it on. Each document lands on the candidate’s JobAdder record.
Before you start
- A JobAdder user who can see your candidates, to sign in and approve access.
- A custom field on the candidate listing the documents each person owes.
What GettingDocs will read and write in JobAdder
JobAdderReads from the candidate- Name, email address and phone number
- Candidate status, recruiter and folder
- Job applications with their pipeline stage, and placements
- Whether the candidate has unsubscribed
- Files already attached to the candidate
- Each collected document, attached to the candidate under the matching attachment type
- An optional note once every requested document is in
JobAdder stays your system of record. GettingDocs only adds documents and, if you want it, one note. Rejecting a document in GettingDocs never deletes anything from JobAdder.
Choosing who gets chased, and for what
Who
In JobAdder, a rule can follow the candidate, or the job they are on.
What
A custom field on the candidate lists which documents each person owes.
JobAdder auto-chase
Rules decide which candidates Amy chases, and for which documents.
Rule name
Placed care staffWho to chase
Candidates in JobAdder matching all of these conditions.
Which documents
Each candidate is chased for what their own JobAdder record says they owe.
How to decide
Read it from Compliance Documents (custom field)Preview: 9 would be chased
Nothing has been sent. This is what would happen if the rule ran now.
Would be chased for Passport, Right to Work.
Would be chased for DBS, References.
Would be chased for Passport, Right to Work.
Where documents land in JobAdder
Documents are attached to the candidate’s JobAdder record, under the attachment type that fits.
- References, checks and licences are filed as such. Everything else is filed as “Other”, with the document type at the start of the filename.
- Nothing already on the record is changed or removed: GettingDocs only adds files.
Filed first, then checked
Every file is filed the moment it arrives, so there's always a record of exactly what the candidate sent. Amy then opens it. If it's unreadable or the wrong document, she tells the candidate what was wrong and chases again automatically. If it's really a different document they owe, it's counted as that one instead.
If JobAdder can't accept a file, it goes to your Google Drive instead (if you've connected it) and you're told.
Who is never contacted, and other protections
Unsubscribed candidates are never chased
A candidate marked as unsubscribed in JobAdder is never contacted.
You choose what “do not contact” means
Pick the JobAdder statuses, such as “Do not use”, whose candidates should never be chased.
Access and security
Encrypted credentials
JobAdder credentials are encrypted at rest with AES-256-GCM, and only used to talk to JobAdder on your behalf.
Owner-only connection
Only the owner of your GettingDocs account can connect or disconnect JobAdder. Owners and admins manage rules.
A full activity log
Every candidate a check looks at is shown under Sync activity as chased, updated, skipped or blocked, with the reason.
Each GettingDocs account connects to one ATS at a time.
Be first to use GettingDocs with JobAdder
Tell us you use JobAdder and we’ll get in touch as soon as it opens.
Get notified
